Terms and Conditions - IDTA Classes
Last updated: 20th August 2021
These terms and conditions below relate to the business Think Dance Academy. In these conditions, the business will be referred to as ‘we’ and/or ’our’.
a) Payment for classes
− Class fees are payable for a full pay period (half termly) regardless of class attendance, unless explicitly arranged with the Principal. The exception being Tiny Stars which is open for pre- booking on a weekly basis.
− Fees must be received before the beginning of any half term period.
− No refunds will be given if a student is absent from class.
− If a pupil has a long-term illness or injury, fees may be refunded at the Principal’s discretion. This does not include minor illnesses or holidays taken mid-term.
− If it is necessary to cancel any class due to adverse weather conditions, class fees will not be refunded.
− Block payments can be made either by BACS or web payment.
− We reserve the right to deny any student entry to our classes who are not up to date with their payments.
b) Payment for one to one tuition
- 48 hours’ notice of cancellation must be given or the lesson must be paid for in full. If regular lessons are consistently cancelled, your lesson time may be released.
- An increase of 50% will be required for more than two people attending a one to one session.
- One to one session payments can be made via BACS
- Advanced payment is not required to secure a regular lesson slot.
c) Other Payments
- This section may refer to exam fee payment, competition ticket payment, in house event ticket payment or any retail payment.
- Other payments may me made via BACS or cash.
- Refunds will not be given for any uniform item purchased unless faulty. If the items are returned unworn an exchange will be offered.
a) Uniform is compulsory after your first half term:
− Black leggings/ black jogging bottoms
− Black jazz shoes or ballroom shoes where required
− Think Dance Stars Top
− Hair tied back, including fringes
− No jewellery
b) Ballroom/Latin American students:
− Appropriate shoes: Please consult your teacher for further advice
regarding heel heights and appropriate styles.
a) Examination letters are distributed to students a minimum of three weeks before the date of the examination if you are deemed ready.
b) It is your teacher’s decision whether you are of an acceptable standard to be entered for an examination.
c) All examination payments must be settled before a student can take part.
d) If you do not wish to attend your exam session a teacher must be notified, or you may be charged in full.
e) Regular class attendance is required for a student to be entered for an examination.
f) Children (u16’s) must have written permission from a parent or guardian to take an examination.
g) Think Dance Stars uniform must be worn for the examination.
h) No photography or filming is permitted while exams are in session.
i) Exam sessions are open, and dancers will usually dance in groups unless otherwise arranged with the Principal.
Cancellation of Classes
a) Occasionally it is necessary to temporarily change the venue of a class or postpone it to a later date. Where this occurs, we will notify attendees via email, social media or via a note in the previous week’s class.
b) We reserve the right to cancel any classes any time up to and including the date of the class. Should this occur we will endeavour to give you as much notice as possible via email, social media or via note in the previous week’s class.
Duty of Teachers
a) All teachers hold appropriate IDTA qualifications, have up-to-date DBS clearance and at least one teacher per class holds a First Aid certificate.
b) Due to the nature of teaching, sometimes it is necessary to correct positions physically. This is always conducted with care and professionalism and with verbal permission from the student and/or a parent/guardian.
c) All volunteers who have physical contact with children hold up-to-date DBS clearance.
d) Parents are not invited into sessions.
e) The safety of our students is our top priority, for more information please see our ‘Child Protection and Safeguarding Policy’.
f) We do not discriminate on background, race, or religion, regularly monitor staff to maintain school teaching policies and adhere to Health and Safety procedures to ensure that each child dances in a class appropriate to their level of development. For further information please see our ‘Equal Opportunities Statement’
a) We do not accept responsibility for loss, damage, or theft of any personal items at any of our venues.
b) Lost property will be held for one half term before disposal.
c) If a student sustains an injury in class, we will apply first aid if necessary and an accident report form will be completed and stored adhering to GDPR guidelines.
d) We are only responsible for pupils while they are in class. Children should be supervised by a parent or guardian whilst in the waiting areas
e) Children under the age of 14 must be dropped off and collected directly to the class, unless otherwise arranged with a member of staff.
f) A review of d) and e) is considered in our COVID19 update.
Responsibilities of Parent/Guardian
a) These terms and conditions, and any enrolment forms you have signed, constitute an agreement between you and us in connection to classes or any services superseding any prior agreement.
b) Attendance at class is deemed to be acceptance of the current Terms and Conditions.
c) It is the responsibility of the Parent or Guardian to notify us of any illness or injury that may affect the child’s participation at class.
d) It is the responsibility of the Parent or Guardian to ensure that we have the contact details and any additional information relevant to their dance class
e) In the event that we consider a breach in our terms & conditions or that a dancer is disruptive to other pupils, teachers, or staff, we reserve the right to exclude the said party from any activity.
f) Please retain all payment receipts. Where there is a dispute, if the Parent or Guardian cannot provide proof of payment, they must accept our records.
g) All our venues are hired spaces. Patrons must be respectful of the environment outside the dance space and must make sure that children are kept within our designated spaces.
a) Advertised lesson times include ingress and egress to the dance space.
b) We may use class or event photos for promotional and marketing use. By completing a photo & video consent form you are giving us permission to do so. If you do not wish you or your child’s photos to be used in this way, please contact the principal teacher -Charlotte Howell.
c) All personal information will be stored adhering to GDPR guidelines.
If you have any questions, please contact:
Think Dance Academy
20 Catchpin Street